The Five Knows: A Practical, Human Approach to Legal Data Protection

When it comes to legal data protection, the stakes are deeply personal. These aren’t just files, they’re your clients’ trust, your company’s reputation, and sometimes even your peace of mind. In our world of remote work, cloud platforms, and increasing cyber threats, “hoping for the best” simply isn’t good enough. You have to know.

At Dazychain, we use a practical framework I call The Five Knows. It’s not about fear—it’s about empowerment. When you know your risks, you’re ready for anything.

1. Know Your Critical Data

What are your “crown jewels”? For every legal team, there’s a short list: client records, litigation files, contracts, IP, that one Excel sheet everyone secretly relies on. Take the time to classify and map your most sensitive information. If you lost it, or if it got out, what would really keep you up at night? That’s where your focus belongs.

2. Know Who Has Access

Who holds the keys to your kingdom? Beyond your own team, think about consultants, IT partners, and even the new temp from last week. Access reviews aren’t just a compliance box, they’re an act of stewardship. Ask yourself: if a third party had an incident tomorrow, would you know exactly what they could see and share?

3. Know Where Your Data Lives

Legal data is everywhere, on laptops, mobiles, servers, cloud apps, and (yes) probably a few mystery USBs. It’s not about locking everything down, but about mapping your landscape and understanding the regulatory implications. If your data is stored in another country, do you understand the privacy rules that come with that? Clear naming conventions and good habits matter here, too.

4. Know Your Internal Capabilities

Cybersecurity isn’t just for IT. In a modern legal team, everyone’s on the front lines. Do your people know how to spot a phishing email? Are they proactive or just reacting after a scare? Regular training and candid conversations make the difference. It’s about creating a culture where everyone feels responsible, because we all are.

5. Know Your Custodians and Third Parties

Who’s watching the watchmen? Regularly vet both your internal guardians and any third-party vendors. Are they monitoring alerts and responding promptly? Have you ever tested their breach protocols, or are you taking them at their word? Make sure they can show you their credentials, SOC 2, ISO 27001, the lot. Trust, but verify.

Our Commitment at Dazychain

Before you trust any software provider, ask for their security credentials—don’t just take the marketing word for it. At Dazychain, data security is non-negotiable:

  • Certifications: ISO 27001 and SOC 2 Type 2

  • Encryption: Data is protected in transit and at rest

  • Cloud Infrastructure: Hosted on AWS, with strict data residency controls

  • Authentication: SSO, SAML, MFA—whatever your IT team prefers

  • Continuity: Disaster recovery and breach protocols are regularly tested and ready

We’re proud of our security standards and will always share our certifications and audits with clients who ask. Because at the end of the day, protecting your data means protecting your people, your purpose, and your peace of mind.



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